No employee of the University of Chicago shall transport hazardous materials or offer hazardous materials for transportation except in accordance with criteria set forth in this policy.
Authority and Responsibility
Environmental Health and Safety is responsible for:
- Reviewing and amending the overall Hazardous Materials Transportation Policy annually or as needed;
- Providing DOT In-Depth Security training for University personnel who transport, ship, receive, or is responsible for the security of hazardous materials;
- Providing Potentially Infectious Waste training for University personnel who package, ship, or prepare potentially infectious waste for disposal;
- Providing Oversized Potentially Infectious Waste Container training for University personnel who utilize, package, ship or prepare oversized potentially infectious waste containers for shipment;
- Maintaining shipping paper records for all shipments of hazardous waste, potentially infectious waste, and for inner-campus transportation of hazardous materials by UC Cylinder Gas Operations; and
- Maintaining all relevant training records for University personnel.
The Office of Research Safety is responsible for:
- Providing Shipping Hazardous Materials - General Awareness training for University personnel who package, transport, or prepare hazardous materials for shipment;
- Providing Shipping Infectious Substances training for University personnel who package, transport, or prepare potentially infectious laboratory samples for shipment; and
- Providing hazardous materials security general awareness training as part of the Chemical Hygiene Plan training for laboratory personnel who work with hazardous materials.
Employees are responsible for:
- Completing all required training for shipping hazardous materials; and
- Complying with all aspects of this program.
Transportation of Hazardous Materials
No University employees shall transport hazardous materials in personal vehicles to locations on or off campus. All campus deliveries of compressed gases and chemicals should be conducted using University owned vehicles or third-party transporters who are permitted for the transport of hazardous materials. All hazardous materials of trade (MOT), used for support and maintenance activities on and off campus, shall only be transported in University owned vehicles.
Hazardous Materials from Research Activities
Hazardous Laboratory Samples and/or Equipment
Contact the Office of Research Safety at 773.834.2707 for information on training and procedures for shipping hazardous laboratory samples and equipment.
Potentially Infectious Laboratory Samples
Contact the Office of Research Safety at 773.834.2707 for information on training and procedures for shipping potentially infectious laboratory samples and equipment.
For information regarding the proper procedures for laboratory decommissioning and inner-campus relocation of hazardous chemical stocks and equipment contact the Office of Research Safety at 773.834.2707.
Hazardous Waste Shipments
Please see the Hazardous Waste Disposal Policy for information regarding the proper handling and disposal of hazardous waste.
Potentially Infectious Waste Shipments
Please see the Potentially Infectious Waste Policy for information regarding the proper handling and disposal of potentially infectious waste.
Inner-Campus Deliveries of Hazardous Materials
Transportation of hazardous materials by UC Cylinder Gas Operations from the Gordon Center for Integrative Sciences (GCIS) loading dock to other campus buildings shall utilize a bill of lading for inner-campus transportation. Upon completion of deliveries of hazardous materials, the bills of lading for each shipment shall be electronically scanned by UC Cylinder Gas and submitted to Environmental Health and Safety as an email attachment on a monthly basis.
UC Cylinder Gas Operations employees must be trained in how to properly package, handle, and transport hazardous materials. The training shall be conducted within 90 days of employment or when there is a change in job function or regulations. Training shall consist of a one-time Hazard Communication training, and biannual Shipping Hazardous Materials and DOT In-depth Security trainings. Further information concerning these courses is available online at: safety.uchicago.edu/training and at research.uchicago.edu/page/training for Shipping Hazardous Materials General Awarness training.
In addition to meeting proper training requirements, UC Cylinder Gas Operations employees who operate a motor vehicle used for the transport of hazardous materials must also maintain a commercial driver's license (CDL) with a hazardous materials endorsement.
Materials of Trade (MOT)
In some cases, limited quantities of hazardous materials may be transported by University employees if they fall into the MOT classification. These materials may be necessary to protect the safety of the motor vehicle (fire extinguisher), to support the operation of a motor vehicle (spare battery or gasoline), or for activities directly related to operations and maintenance such as landscaping (gasoline), pest control (poison), painting (paint thinner), plumbing, or welding services (compressed gas cylinders).
The MOT provision provides relief from certain regulatory requirements for the transportation of hazardous materials. This includes relief from shipping paper requirements, emergency response information, placarding, and formal training.
In order for the MOT provision to be utilized, employees must have general knowledge of the MOT provision, and follow quantity limitations, packaging, marking and labeling requirements.
For more information on what types of materials qualify as MOT, as well as the requirements please see the Materials of Trade guidance document or contact Environmental Health and Safety at 773.702.9999.
Receiving Hazardous Materials
While not directly involved in transporting hazardous materials on or off campus, University employees who receive delivery of hazardous materials (e.g. dock personnel) shall be trained in recognizing hazardous materials by completing Hazard Communication training. Additionally, such employees shall also be trained in how to recognize and deal with security threats related to hazardous materials by taking DOT In-Depth Security training every two years.
Further information concerning these courses is available online at: safety.uchicago.edu/training.
Reviewed: June 2018