Safety Training Policy

Policy

All employees shall complete mandatory safety training classes as determined by their job classification. For assistance in identifying training needs for a particular job classification and the frequency for training, please view our Master Training Class List.

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Authority and Responsibility

Environmental Health and Safety is responsible for:

  1. Providing mandatory safety training classes periodically throughout the year (e.g., monthly, quarterly, semi-annually);
  2. Publishing dates, times and locations at the beginning of each quarter;
  3. Distributing email notifications to Deans and Department Heads at the beginning of each quarter as a reminder;
  4. Providing on-line registration; and
  5. Providing departments with follow-up summaries of employees attending each training class as requested.

Departments are responsible for:

  1. Ensuring that employees receive all required training for their group through the Safety Academy, including new employees;
  2. Ensuring employees attend classes annually for those classes with annual refresher requirements;
  3. Documenting and tracking employee compliance;
  4. Providing department specific training (e.g., laboratory procedures);
  5. Registering employees on-line for scheduled classes; and
  6. Establishing and maintaining a disciplinary action system for employees failing to comply with safety training requirements.

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Purpose

The purpose of safety training is to provide the knowledge necessary to perform a job safely by establishing expectations for employees on how to perform job tasks. Knowledge acquired by participation in training is one of the methods used to create an effective safety culture. Failure to participate in mandatory safety training exposes the individual to risk of injury. This not only impacts our ability to conduct our mission, but it also places the University in a state of non-compliance with various safety regulations.

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Class Offerings

Refer to Class Descriptions.

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Class Frequency

Initial Training

All safety training required by a specific job classification is considered initial training and shall be completed:

  • When an employee first begins work;
  • When an employee is given a new assignment for which training has not previously been provided;
  • Whenever new hazards are introduced into the workplace by new substances, processes or equipment; and
  • Whenever a supervisor is made aware of a new or previously unrecognized hazard.

Refresher Training

The following safety training classes have refresher requirements:

  • Bloodborne Pathogens (required annually);
  • DOT General Awareness (required every three years);
  • Fire Safety and Evacuation (required annually);
  • Forklift/Power Lift Operation and Safety (required every three years);
  • Hazard Communication (required every three years);
  • Hearing Conservation (required annually);
  • Ladder Safety (required every three years);
  • Lead Awareness (required every three years);
  • Respiratory Protection (required annually);
  • Shipping Potentially Infectious Materials (required every two years); and
  • Spill Prevention, Control and Countermeasures Plan (SPCC) (required annually).

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Level of Training

Safety training takes place on two levels:

  • Level one training is provided by Environmental Health and Safety and includes general information pertinent to University workplace about safety administration, programs and procedures; and
  • Level two training is provided by the principal investigator, lab director or department supervisor and includes specific information pertinent to research groups or trade shops regarding special hazards of their work and specific protocols and procedures to be performed by the individual.

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Methods of Training

Lecture Based

Environmental Health and Safety provides a number of lecture based training classes periodically throughout the year. These classes are scheduled to take place quarterly..

For specific dates, times and locations of each class and to register for a class, go to the EHSA Training Registration module (ehsa.uchicago.edu/trainingregistration).

To register for a class:

  • Login using your CNet ID and password;
  • Click “Expand” in the top right corner of the table;
  • Click on “Register” next to the course you would like to attend;
  • Click “Confirm”;
  • Click “OK”;
  • You will receive a confirmation of your registration with the option to add the course to your calendar.

Online Training

In addition to the lecture based training classes, Environmental Health and Safety also maintains a number of online training courses. These courses are available through the EHSA Training  module. To complete an online course:

  • Enter the EHSA Online Training Module (ehsa.uchicago.edu/training) by logging in with your CNet ID and password;
  • Click on the “Due Date" column twice to ensure the required or overdue courses are brought up to the top of the list; and
  • Click on the "Select" icon next to training you would like to complete and your course will begin.

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Cancellation Fee

If there are no participants registered for a class, the class will be canceled. All employees must be registered to be able to attend the class. The department is charged a penalty fee of $50.00 for "no shows". The penalty increases to $100.00 for "no shows" of the same training class the second time within one year.

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Competency Assessment

All employees attending training or completing an online training course shall be required to demonstrate adequate knowledge retention as shown through a learning measurement exercise. Employees not demonstrating adequate knowledge retention shall be retrained and retake the exercise until adequate retention is demonstrated. The passing criteria for the learning measurement exercise is 70 percent.

During inspections, a representative from Environmental Health and Safety has the right to interview employees to determine the adequacy of safety training compliance.

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Recordkeeping

All employees attending required lecture based safety training classes shall sign an attendance roster. The information from this attendance roster in conjunction with the learning measurement exercise shall be maintained in a tracking database system maintained by Environmental Health and Safety. Employees or departments can request individual training profiles or department reports by contacting Environmental Health and Safety at 773.702.9999.

Supervisors shall document department specific health and safety training regardless of the style (e.g., classroom-style, video, one-on-one, safety meetings). At a minimum, training records shall include the employee name, job title, supervisor, date, trainer, and training content.

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Performance Standards

Managers and supervisors shall establish and maintain a disciplinary action system for employees failing to comply with safety training requirements. This system shall be utilized to promote positive health and safety practices.

Reviewed: January 2016

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